Board meetings are vital to the success of any nonprofit organization. However it can be a challenge for productive discussions to begin. Fortunately, there are several methods that can increase the efficiency and help your organization run more smoothly.
Start with a Success Stories
Start your meeting by giving an update that is positive. Board members will be interested to know that the company is progressing. It could be as simple as highlighting an achievement by staff or the board member. It could be as significant as a new source of funding or the launch of a new program.
Make use of a digital solution
A board portal that manages documents allows you to create and distribute documents for the board. In addition, searchable references make it easy for attendees to locate the information they require during an event. Moreover, it's less expensive to distribute and store board documents digitally than print them out and send them physically.
Manage Time
It can take a long time to discuss board issues, so it is important to keep the board meeting on schedule. You should consider adding estimated discussion times to each item in the agenda so that you can discuss all aspects.
Also, remember that the rules of conduct will define how many participants are required to have the quorum to attend a meeting. This will allow you to avoid discussing trivial issues if there aren't enough members to keep the discussion going.
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