There are many applications that facilitate the management of the board meeting. However, only a handful can provide the essential features that will ensure that the process is smooth and delivers results. Some of the most crucial features to be looking for are a user-friendly interface with solid document sharing capabilities and clear reporting on meetings and actions taken.
Ensure that all meeting participants are able to access the essential boards and supporting documents by using efficient file-sharing options. The centralization and streamlining of document sharing will ensure that all attendees can review the files prior to, during, and following the meeting, promoting better understanding and discussion. It also helps in decision-making.
It is also important to note that certain software for board meetings can record the votes that were taken at the meeting to provide permanent record of the decisions made. This is a critical feature that will increase transparency and accountability.
One feature that merits a mention is being able to record and edit the minutes of the meeting. This will speed up the process of creating an agenda and will record the specifics of the discussion. Some of these software applications will also allow board members to work together in real-time. This will make it easier to streamline the process and allow all the team members to work together to organize effective board meetings.
Also, it is important to ensure that any board meeting software provides the option of printing in a printer-friendly format. This is important for those who are unable to utilize a digital device during the meeting or aren't accustomed to using screens for prolonged durations of software for running a board meeting online time.